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Turn tedious bookkeeping
into a governable process
A finance automation system we built from scratch: front-line staff snap a photo of a receipt on Telegram and it's booked automatically, while the back office handles fixed-asset depreciation, FX, month-end close and financial statements — fully traceable, auditable and reliably closeable. Not a template; a system grown around the client's real process.
< 30s
Photo upload to booked (illustrative)
3 layers
Input → Manage → Output, end-to-end
1 click
P&L / balance-sheet export
100%
Key actions leave an audit trail
Convenience
Book an expense anywhere, just take a photo
The biggest pain in expense reporting is making staff go back to a computer and fill fields one by one. We moved the entry point to Telegram: take a photo, send it to the bot, and AI reads the amount and items, drafts the memo, and writes it straight to the books. Zero burden up front; structured data for finance.
1→
Snap & send
Send a receipt photo or PDF on Telegram
2→
AI extracts
Auto-reads amount, date, items; drafts the memo
3
Auto-booked
Written to transactions and attachments, visible instantly
Architecture
End-to-end: from field entry to statements
Staff
Input · Field
Create income/expense and upload receipts on Telegram
↓
Back office
Manage · Finance
Transactions, fixed assets, transfers, FX, month-end lock
↓
External
Output · Reports
P&L, balance sheet, approval vouchers (Excel/PDF)
Features
One system, the whole finance workflow
Telegram fast entry
Photo-to-booking for receipts; JPG/PNG/PDF; query and delete from Telegram too.
AI receipt extraction
Auto-reads receipt data and drafts memos; degrades gracefully if AI is down.
Fixed-asset depreciation
Auto-posted for locked months as a system entry, written atomically with its run record.
FX engine
Weighted-average FX gain/loss; central-bank monthly rates first, daily as fallback.
Month-end close & controls
Once locked, no more transactions/transfers/FX for that month; unlock needs a reason, all logged.
Financial statements
One-click P&L, balance sheet and approval vouchers in consistent Excel/PDF.
Payroll & reimbursements
Aggregates advanced cash, batch payroll with reversible entries.
Audit trail
Key actions keep operator, time and action records — transparent, traceable controls.
Time saved
Give time back to what matters
Scattered receipts, endless reconciliation, month-end report crunch — once the system absorbs these, the team refocuses on the core business. Below is an illustrative relative-effort comparison for typical tasks (actuals depend on volume and scale).
ManualWith system
※ Illustrative relative effort, not measured data; real results depend on volume and complexity.
Governance
Not just bookkeeping — a finance process you can trust
Once a month is locked, no transactions/transfers/FX can be written to it — no silent edits
Unlocking requires a reason; key actions keep a full audit log
Depreciation is a system entry written atomically with its run record
Funds tracked by a single retention dimension — clear, traceable flows
Why fully custom
What templates can't do, grown around your process
01
Fits your real process
Designed around how you already work, instead of forcing you into a tool.
02
No monthly lock-in
You own it, your data stays with you — no perpetual SaaS fee per feature.
03
Grows with you
Bookkeeping today; POS, ERP and tax filing tomorrow — all on one system.
Which of your processes should be automated first?
Bookkeeping, billing, shipping, reporting — anything repetitive, time-consuming or error-prone, we can build to fit. Free consultation, we talk before we quote.
Book a free consultation